PITCHES/FLOOR PLAN

For outdoor events a standard pitch will accommodate a 3m x 3m gazebo. If you require more space an additional cost will be applied to the pitch fee. You must provide your own gazebo with adequate weights.

We will do everything we can to try to accommodate requests for a specific pitch, but please be aware we are working within the limits of the site. 

Floor plans are agreed with each venue in advance of the event. We may not be able to permit changes on the day, as these affect venue licensing including health and safety and emergency escape routes. 

Food trucks and gazebos will be given a pitch appropriate to their size, please indicate the size of your vehicle/gazebo on your application form. 

SELECTION OF STALLHOLDERS

We promote a diverse range of products and services at our events, so stalls will be allocated on suitability and not necessarily on a first come first served basis. When considering applications we will consider the locality of the business and preference will be given to vegan-run businesses. Please note that your booking is not confirmed until full payment has been received.

PUBLIC RELATIONS

We endeavour to make the Vegan Fair a real success, using all opportunities for raising awareness for the event. We would be happy to use any suitable images that you may wish to contribute. Any images used will be properly attributed. We also expect successful traders to help in the promotion of the event by sharing it on their own platforms.

PAYMENT

Payment will only be accepted electronically by BACS. Costs and the account details for payments will follow with a successful application. 

CANCELLATION DUE TO COVID-19.OR CIRCUMSTANCES BEYOND OUR CONTROL

If the event is cancelled, either by the organisers or the venue due to coronavirus or any circumstances beyond our control and we are unable to rearrange the event for a later date, the trader will be able to use their pitch fee as a credit towards a future event or receive a refund for any pitch fees paid minus a 5% admin fee. Neither the organisers nor the venue will accept any liability for other expenses incurred by the exhibitor in any form whatsoever.

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